Application instructions

The application period runs from 1 to 31 January every year. Grant applications must be submitted to the Foundation no later than on 31 January. By that time, the application must be signed digitally by both the applicant and a director of the place of research (only one director’s signature required).

Grant application with Visma Sign forms

The application is filled in electronically using Visma Sign forms. The form does not have an option to save drafts, but feel free to print off the form in advance to familiarise yourself with it. You may prefer Microsoft Edge as a browser if the website is experiencing high traffic.

Please note that you should write your application concisely, focusing on the essentials: what makes this specific research special and meritorious. The space available is limited and we no longer require any attachments.

This is how you do it

1. The form should be signed digitally by both the applicant and the director of the place of research. However, if the research involves a hospital permit, the application should be signed by the signatory of that permit. You should fill in the form with the name of the director of your place of research or the signatory of the hospital’s permit, as well as their email address and/or mobile phone number.
2. To open the other signatory field, click ‘Add signer’ on the form.
3. Either online banking access codes or MobileIDs are required for a digital signature. If these are not available, you can contact the representative of the Foundation to sign the application in another way.
4. When the applicant has signed the application digitally, it is sent to be signed by director of the place of research. Both will receive information about the signature in their email. The application remains in these persons’ own Visma Sign archive for 30 days. For data security reasons, the application copy will not be sent by e-mail.
5. Once the application is signed, it is transferred to the electronic archive of the Foundation’s Visma Sign service for processing.
6. Note! If an error occurs with the digital identification at the end of the application, and the form does not proceed, contact to the foundation (email or phone). The form may be found in the VismaSign archive and the we can send it to you and the venue manager for re-signing. This saves you from rewriting the form.

You can read more about digital signatures here:

Other instructions

An applicant may only apply for a personal grant for their own personal use. A research team leader may apply for a grant for the team to be paid out as salary, but a personal grant cannot be further awarded to a team member.

You can only apply for a travel grant for a specific congress, and an awarded travel grant cannot be transferred to another congress. A travel grant for a single event may not be awarded to more than one applicant on each research team. No unused travel grant money may be used for other purposes; instead, the latter half of an awarded travel grant will only be payable upon submission of a report, a poster (or an abstract) and receipts. Receipts must provide evidence of payments made. The report should include a bill of costs.

The applicant for the special grant is usually the leader of the research group. The leader of the research group applies for the special grant covering three years. As a rule, the grant includes research expenses, materials, and salaries. A doctoral researcher in the research group applies for a personal grant independently through a research grant application.

Each application form can only be used to apply for one type of grant. If you are applying both for a research grant and a travel grant, for example, you should fill in a separate application for each. If you only intend to start using the grant between 1 January and 30 April in the year following the year of application, please indicate this clearly in the ‘Purpose of grant’ section of your application. As a general rule, you should start using the grant during the year of the award.

After you have received a decision on awarding a grant, we will ask you to provide your payment details. Once you have used the grant, you are required to report on its use within 3 months. Please report on the use of a previous grant before applying for a new one.